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Buying Guide to Find the Best Projector for Conference Room

By Bill Gustin - 2024-8

Using a projector for conference room provides sharp images, strong text, and rich display on a large-size screen making your audiences more engaged in your presentations. A beamer can surely benefit your company, bringing efficient discussion and collaboration. So how to choose the best one? Let’s see some picks and tips: 

Three Best Projectors for Conference Room at XGIMI

XGIMI workspace projectors for meetings, like the HORIZON Ultra, Halo+, and MoGo 2, are versatile, trustworthy, and reasonably priced. They provide vivid, eye-catching images to captivate your clients and maintain staff engagement.

HORIZON Ultra Best Projector for Bright Conference Room at XGIMI

HORIZON Ultra
HORIZON Ultra
HORIZON Ultra
HORIZON Ultra
HORIZON Ultra
HORIZON Ultra
HORIZON Ultra
HORIZON Ultra
HORIZON Ultra
HORIZON Ultra
HORIZON Ultra
HORIZON Ultra
HORIZON Ultra
HORIZON Ultra

HORIZON Ultra

$1,444.99
  • 4K with Dolby Vision: Experience unparalleled brightness, exceptional color accuracy, and premier image quality for a true Dolby Vision theater experience.
  • 2300 ISO Lumens: HORIZON Ultra features ultra-high brightness plus lifelike color, providing incredible image detail morning, day, and night.
  • Dual Light Technology: Pairing LED and Laser technology, HORIZON Ultra delivers the ultimate color accuracy, brightness, and color gamut for a visual experience you’ll never forget.
  • Intelligent Screen Adaption 3.0: Our upgraded ISA technology smoothly optimizes projector environmental adaptability, easy usage, wall color adjustment, optical zoom, and other ISA features like never before!
  • Dual 12W Harman Kardon Speakers: Combined with DTS Studio Sound Technology, HORIZON Ultra’s two full-range built-in speakers provide three-dimensional surround sound and the unforgettable theater experience you deserve.
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MoGo 2 Budget Portable Projector for Meeting Room at XGIMI

MoGo 2
MoGo 2
MoGo 2
MoGo 2
MoGo 2
MoGo 2
MoGo 2
MoGo 2
MoGo 2
MoGo 2
MoGo 2
MoGo 2

MoGo 2

$249.99
  • Cinematic Visuals for Only $399: MoGo 2's 400 ISO lumens, integrated D65 color temperature standard, and 90% DCI-P3 color gamut offer a cinematic big-screen experience with bright, colorful images.
  • Plug and Play: Let MoGo 2 do the work for you. With our industry-leading ISA 1.0 technology, enjoy the easiest projector setup experience.
  • Movies on the Go: MoGo 2 connects to your power bank and is easy to move to different rooms or during your outdoor adventures.
  • 8W Speakers with Dolby Audio: MoGo 2's built-in dual 8W speakers with Dolby Audio provide impressive sound, helping you immerse in your favorite movies, music, and more!
  • Android TV 11.0, Thrilling 3D Movies at Home: MoGo 2 decodes 4K video smoothly and supports 3D content. With the upgraded Android TV 11.0, you get the ultimate user-friendly experience.
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Halo+Best Mini Projector for Conferences at XGIMI

Halo+
Halo+
Halo+ - 1080p FHD Portable Projector - side
XGIMI Halo+ (New) Full HD mini projector has a brightness output of 700 ISO Lumens for brilliant images.
Halo+ - 1080p FHD Portable Projector - top
Halo+ - 1080p FHD Portable Projector - back
Enjoy Camping Entertainment with the Halo+ 1080p FHD Mini Portable Projector
Halo+
Halo+
Halo+
Halo+ - 1080p FHD Portable Projector - side
XGIMI Halo+ (New) Full HD mini projector has a brightness output of 700 ISO Lumens for brilliant images.
Halo+ - 1080p FHD Portable Projector - top
Halo+ - 1080p FHD Portable Projector - back
Enjoy Camping Entertainment with the Halo+ 1080p FHD Mini Portable Projector

Halo+

$649.99
  • 1080p Super-Bright Image: Enjoy remarkable 1080p FHD and bright 700 ISO Lumens for your family game nights or backyard movies.
  • Auto Focus & Keystone Correction: Rest easy knowing Halo+ auto-adjusts your display and keeps it clear, hassle-free!
  • Fully Portable Design: Halo+’s built-in 59.454Wh battery provides you 2.5hrs of spectacular big-screen entertainment on the go.
  • Intelligent Screen Adaption: Our industry-leading ISA technology simplifies usability and optimizes setup for any user.
  • Top of the Line Sound: 10W Harman Kardon and Dolby audio combo emit distortion-free Hi-Fi sound for a true cinematic experience!
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How to Choose a Projector for Conference Room?

You may think about four essential considerations before the purchase, which include picture clarity, brightness output, ease of operation, and the lifespan of the lamp.

1. Clarity: Buy the Best Projector for Business Conference Room with Suitable Resolution

The resolution of the projector should be taken into account initially. A projector's resolution is the total number of pixels it can show. A picture will be crisper and more clear the greater the resolution. The resolution of the material you plan to display is a crucial factor to take into account when selecting a projector.
For normal presentations in a small meeting, a resolution of 720P should be adequate when utilizing the projector. For a better viewing experience for projection up to 200” in large meeting rooms, we advise using a resolution of 1080p, or the greater 4K HD if you want to make everyone in the room see clearly.

2. Brightness: Find a Projector Setup for Conference Room that Provides Proper Lighting

A projector's brightness controls how well an image is viewable under various lighting circumstances. Due to the influence of ambient light, if the brightness that the projector produces is not enough, then the projection content will be affected.
We usually have presentations and discussions in a bright conference room since a dim room is not convenient for members to take notes during the meeting. Therefore, we recommend choosing a projector that can output a certain brightness.

3. Ease of Use: Select One that Supports Simple Connection to Computer, Laptop, and Mobile

The best projector for hotel conference room should be simple to operate, bringing a quick start to a meeting, and ensuring efficient coherence between each presenter. What’s more, the connectivity choices are crucial to consider because they may dictate the efficiency and feasibility of the meetings. should be able to connect with computers, laptops, smartphones, and even tablets, game consoles, and other electronics.
An HDMI connector is typically included in projectors, allowing them to be connected to kinds of digital devices. Additionally, some models provide USB, Type-C, Ethernet, and VGA connectors that may be used to link to other devices.

4. Durability: Check Whether It Has a Lasting Lamp Life for Long-time Use

How long a projector's lamp lasts before needing to be changed is determined by its lamp life. The lamp life might be 2000 hours, 5000 hours, or more, and is commonly expressed in hours. When selecting a projector, it is essential to take the light life into account because replacement lamps can be costly. Also, you can consider the laser projector with longer runtime, or the 4K projector for large conference room with dual light (LED+Laser) like the XGIMI HORIZON Ultra, which has a 20,000-hour lifespan.

Why Do You Need a Professional Projector for Conference Room?

Four advantages of using a projector in the conference are listed as follows:

1. Best Projector for Office Conference Room Provides a Range of Applications

What can you display with a meeting projector? Not only files, excel forms, power points, articles, videos, etc., but you can also use a projector to display anything on any blank surface. There is no limitation on the screen size. The host can showcase the creativity by projecting onto the ceiling or have a larger display for hundreds or thousands of audiences at the company's annual meeting or other circumstances.

2. It Increases Audience Engagement by Large and Impressive Display

Projectors can display material on surfaces far bigger than even the largest monitors and television displays available, which is one of its main advantages. Whether you have a small, informal gathering of ten people or a big, formal conference of three hundred, there is no difficulty showcasing your information to an audience on a large projection screen or an entire blank wall.

A bigger display of the best projector for large conference room also suggests an area with an unmatched visual experience. In addition to being more comfortable for people who struggle with vision, this technique can significantly increase audience involvement.

3. Some of Them Are Portable to Be Taken Out for Meetings and Compact for Simpler Workplace

These days, you may take the small projector for business meetings anywhere you like. They have a simple setup process and a variety of connection options, being multi-device compatible. They are convenient to use at your workplace or your clients' offices.

In addition, a lot of office projectors are designed to be portable enough to be easily stored when not in use, which may clear up the clutter in your organized workplace and free up some much-needed floor space.

4. The Projector for Conference Room with Screen is Cost-effective in the Long Term

This device can also result in longer-term financial savings for your company when compared to alternative display options. A projector in the meetings can provide a more immersive visual experience with high-definition clarity for a much smaller amount of budget than a 100” TV.

If we take into account the product's lifespan and maintenance requirements, the advantages become much more substantial. When utilizing a lamp-based projector, lights may need to be changed from time to time, but otherwise, projectors may last just as long as or even longer than TV displays. Investing in projectors may help firms with many meeting rooms save a significant amount of money without sacrificing the visual quality of presentations.

Conclusion

For the best projector for conference room, resolution, brightness, connection, and durability are frequently needed. We have chosen our suggested picks with the needs of small/big and well-lit/dim meeting room situations in mind. XGIMI HORIZON Ultra 4K projector can be set up with a ceiling mount for saving space, producing high-quality displays of pics, files, and videos. The XGIMI Halo+ and MoGo 2 are small and compatible for office, home, and outdoor use.

Product Recommendations

HORIZON Ultra

HORIZON Ultra, the world's first 4K long-throw home projector with Dolby Vision. 2300 ISO lumens, Dual Light Technology, Dual 12W Harman Kardon Speakers.

HORIZON Ultra
HORIZON Ultra
HORIZON Ultra
HORIZON Ultra
HORIZON Ultra
HORIZON Ultra
HORIZON Ultra
HORIZON Ultra
HORIZON Ultra
HORIZON Ultra
HORIZON Ultra
HORIZON Ultra
HORIZON Ultra
HORIZON Ultra

Highlights

  • 4K with Dolby Vision
  • 2300 ISO Lumens
  • Dual Light Technology
  • Intelligent Screen Adaption 3.0
  • Dual 12W Harman Kardon Speakers
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Next-level 4K with Dolby Vision

With 2300 ISO lumens, you get the best of both worlds—ultra-high brightness plus realistic color both night and day.

Lossless Zoom

A New Era of Environmental Adaptability

2300 ISO Lumens

Ultra-high brightness

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